In business, trading partners, which are the customers and their suppliers, transact an agreed business deal through a paper document referred to as an invoice. Digital technology has produced many kinds of transformation in all aspects of life runs, an example of which is in e-commerce where invoices may no longer be issued in paper print but can be transmitted electronically over the web.
Electronic invoicing has become a preferential choice among business companies that have adapted into the electronic approach, primarily, because there is savings on invoice cost and time spent for that, as well as this approach serves better on their customers with the fast and efficient issuance of the e-invoice. So there is order even in transaction transmissions, when it comes to electronic invoicing, the process uses encoding guidelines which are taken from the Electronic Data Interchange, a standard that is predominantly used. Further, designing an e-invoice may be configured using XML or UBL message format. A business company may either have an internal department to operate and handle the electronic invoicing or they can outsource companies who can provide them this form of service – receiving the data transaction and automatically checking that everything is in order and providing an operator to deliver the e-invoice to the rightful customer via e-mail, where the customer will be provided with a link to a page where he/she can see the invoice. There are also other options for a customer to choose where the e-invoice can be sent and that is by electronic transmission into the customer’s sales invoice system or the invoice is still sent electronically but a hard copy, at the same time, will also be sent. A more convenient venue for sending electronic invoice, nowadays, with the appropriate apps, is through the mobile phones.
Not to be confused, while electronic invoice may be considered an online invoice, the differences between the two lies in the platforms used where the online invoice is cloud-based while the electronic invoice is based on the Electronic Data Interchange format. Another distinct difference of the e-invoice over the online invoice is that in the e-invoice, its format allows for a signature from the creator of the invoice to be reflected electronically, including the time and date of sending it. The e-invoice cannot be amended once it has been sent to the customer. Due to the efficient manner of providing electronic invoice to the consumers, there is now a growing recognition to adapt electronic invoice in almost all online transactions, thus prompting more and more companies to automate their invoice processing, as well as developing other integrations in their business systems where there is an improvement in their business efficiency and, at the same time, allowing to explore revenue operating opportunities.